WindTee

WindTee for Clubs: terms

Last updated 12 November 2026 (data processing terms added). These are the terms a golf club agrees to when it orders WindTee for Clubs. They’re written in plain English; if anything is unclear, ask us before ordering.

1. Who we are

WindTee is provided by Whitelight Analytics Limited, a company registered in Ireland (company number 828636), registered office Cloonshanbally, Culfadda, Ballymote, Co. Sligo, which trades as WindTee, its registered business name (“WindTee”, “we”). “The club” means the golf club named on the order.

2. What the club gets

A yearly subscription to WindTee for Clubs: the clubhouse screen app for the club’s own screens, the club’s members’ app, the staff hub, set-up of the club’s course, and updates and support during the subscription. Set-up, delivery and support are online (by email or phone); visits to the club aren’t included unless agreed. We also give the club’s members three months of WindTee Golf Weather Pro.

3. Ordering, price and payment

1. An order is confirmed when we email the club to accept it, with the price, and an invoice for the one-off set-up fee.
2. Set-up starts once the set-up fee is paid. We then build the club’s screens, members’ app and staff hub, and deliver them online (logins, the members’ QR poster and screen set-up steps). The set-up fee is not refundable.
3. Review week. From the day we deliver, the club has 7 days to try WindTee and ask for reasonable changes, which we make as part of the set-up. If the club tells us within those 7 days that it doesn’t want to continue, the subscription ends and nothing more is owed.
4. Otherwise, at the end of the review week we invoice the first year, and each year in advance after that. Prices are in euro (in sterling for clubs in the UK, where agreed); VAT is added where it applies.
5. Invoices are emailed to the club and are due within 14 days. They are paid online through our payment provider, Stripe, by card or direct debit; we never see or keep card or bank details.
6. The subscription renews each year unless either side gives 30 days’ notice before the renewal date. We’ll tell the club about any price change at least 60 days before a renewal.

4. The club’s part

1. The club provides its own TVs, Amazon Fire TV sticks and internet connection.
2. The club decides what its screens and members’ app show, and is responsible for what its staff post (course status, notices, results and specials).
3. The club keeps its staff list up to date in the staff hub, and keeps its logins (including any BRS or Master Scoreboard logins) secure.

5. The club’s name, crest and pictures

If the club gives permission on its order (or later), it lets WindTee use the club’s name, crest, colours, hole drawings and photos, only to provide the club’s own WindTee screens, members’ app and staff hub, and confirms it has the right to give that permission. The club can withdraw it at any time: we then switch the club to the standard WindTee look. Everything stays the club’s property.

6. Booking and results systems

Where the club links its tee sheet (for example BRS) or results (for example Master Scoreboard), WindTee only reads the club’s information to show it; it never books, changes or enters anything. These systems belong to other companies, and changes they make can interrupt this feature until we update WindTee.

7. Weather information

WindTee shows forecasts and official warnings from third-party weather services. Forecasts can be wrong. WindTee is a guide to help golfers plan, not a safety service: decisions about opening the course and players’ safety remain the club’s.

8. Availability and support

We work to keep WindTee running at all times and monitor the clubs’ screens, but can’t promise it will never be interrupted. If something isn’t working, contact us and we’ll fix it as quickly as we reasonably can.

9. Data

How information is handled is set out in our privacy notice. The club’s data is held in the EU. At the end of a subscription, we delete the club’s data within 90 days unless the club asks for a copy first.

For its members’ information, the club is the controller and WindTee is the club’s processor. The data processing terms below form part of these terms and apply whenever WindTee handles personal data for the club. How we keep data safe is summarised on our security page.

10. Liability

Nothing in these terms limits liability that can’t be limited by law. Otherwise, WindTee’s total liability to the club in any year is limited to the fees the club paid for that year, and neither side is liable for indirect losses such as lost revenue.

11. Ending the subscription

Either side can end the subscription at a renewal date with 30 days’ notice, or straight away if the other side seriously breaks these terms and doesn’t put it right within 30 days of being told. Fees already paid aren’t refunded, except where we end the subscription without the club being at fault, when we refund the unused part.

12. Law

These terms are governed by Irish law, and the Irish courts have jurisdiction.

Data processing terms

These terms meet Article 28 of the GDPR (and the UK GDPR for clubs in the UK). “Personal data”, “controller”, “processor”, “processing” and “personal data breach” mean what they mean in the GDPR. If these data processing terms and the rest of the terms ever disagree about personal data, these data processing terms win.

A. What we process, and why

1. Subject matter and purpose: providing WindTee for Clubs to the club (its members’ app, visitor guide, clubhouse screens and staff hub), and support.
2. Duration: for as long as the club subscribes, then until the data is deleted as in section G.
3. Whose data: the club’s members and their phones, visitors who use the club’s visitor guide, the club’s staff, and people the club names on its screens (for example in results, a wall of fame or tee times).
4. What data: a phone’s random identifier and alert choices; a member’s name once staff verify their phone, any phone number they add, their messages and staff replies; club event sign-ups; a member’s own tee time; visitors’ “Interested in joining?” details (name, phone or email, a note); staff names, logins and who did what; names shown in tee times and results read from the club’s own systems, or entered by staff. No special category data (such as health) is needed, and the club agrees not to put any into WindTee.
5. What we do with it: store it, show it to the right people (for example messages only to the club’s staff), send alerts, and delete it on schedule.

B. Only on the club’s instructions

1. We process the club’s personal data only to provide WindTee as described in these terms, and on the club’s other written instructions (an email is enough), unless the law requires otherwise; if it does, we tell the club first unless the law forbids it.
2. If we think an instruction breaks data protection law, we tell the club.
3. We never sell the club’s personal data, use it for advertising, or use it for our own purposes. We may use counts with no one identifiable in them (for example how many phones opened the app) to run and improve WindTee.

C. Confidentiality and security

1. Only people who need to, to run WindTee, can get at the club’s personal data, and each is bound to keep it confidential.
2. We keep appropriate technical and organisational security measures in place (GDPR Article 32), described on our security page. We may improve them, but never reduce the overall level of protection.

D. Other companies we use (sub-processors)

1. The club gives general permission for us to use the sub-processors listed below. Before adding or replacing one, we tell the club by email at least 30 days ahead. The club can object on reasonable data protection grounds; if we can’t resolve it, the club can end the subscription and we refund the unused part.
2. We put a written contract in place with each sub-processor giving the same level of protection as these terms, and we stay responsible to the club for what they do.

Weather and map services receive only a course’s location, not personal data. Stripe handles the club’s invoices as a separate controller. Anthropic (Claude) helps draft our replies and set-up; we never send it members’ names or messages. The club’s own booking and results systems are the club’s providers, not ours.

E. Outside the EU

The club’s stored data stays in the EU. Where a sub-processor handles personal data outside the European Economic Area (or, for UK clubs, outside the UK), it is protected by an approved safeguard: an adequacy decision (including the EU–US Data Privacy Framework), or the European Commission’s Standard Contractual Clauses (with the UK Addendum for UK clubs).

F. Helping the club

1. People’s rights: the staff hub lets the club see, correct and delete its members’ information itself. If a request comes to us directly, we pass it to the club without delay and help the club answer it.
2. Breaches: if we become aware of a personal data breach affecting the club’s data, we tell the club without undue delay, and in any case within 48 hours, with what we know (what happened, whose data, the likely effect and what we’re doing about it), and keep the club updated. This lets the club meet its own 72-hour duty to tell the Data Protection Commission (or the ICO in the UK).
3. Other help: we give the club reasonable help with its security, data protection impact assessments and any questions from a data protection authority, as far as they relate to WindTee.

G. At the end

When the subscription ends, we delete the club’s personal data within 90 days, unless the club asks for a copy first (we provide it in a common format) or the law requires us to keep something. Daily backups that still contain it are overwritten within a further 30 days. During the subscription, data is also deleted on the schedule in our privacy notice.

H. Checking we keep to this

We give the club the information it reasonably needs to show that these terms are being kept, and answer its written questions within 30 days. If that isn’t enough, or a data protection authority requires it, the club (or an independent auditor it appoints, bound by confidentiality) may check by arrangement, on reasonable notice, no more than once a year unless there has been a breach. Each side bears its own costs.